Council

Resolved that the agenda for the Council meeting of November 1, 2021 be approved.

Resolved that resolution number CW-21-314 of the Committee of the Whole minutes of October 18, 2021 be lifted for separate consideration. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Freake, Kadwell, Ritchie, Sharpe, Vaine, and Mayor Jordan No:

Resolved that Report FIN 21-27, Reserve Strategy & Policy, dated October 18, 2021 be approved as follows: that Report FIN 21-27, Reserve Strategy & Policy, dated October 18, 2021 be received; and That the existing reserve and reserve funds be rationalized into the updated reserve and reserve funds as outlined in Appendix A, subject to recommendation #5 related to the library related reserves; and That the purpose and target for each remaining reserve and reserve fund as outlined in Appendix B be approved, subject to recommendation #5 related to the library related reserves; and That the draft Reserve and Reserve Fund Policy as outlined in Appendix C be approved; and Page 3 of 11 Council November 1, 2021 That Council endorse recommendations within Appendix A and B as they relate to the library reserves and that staff be directed to seek approval from the Grimsby Public Library Board; and That staff be directed to prepare the necessary By-laws to implement the reserve and reserve fund direction in this report and repeal any historical By-laws and directions; and That the policy be updated to include under internal loans/ transfers: I. for internal loans/ transfers to be temporary in nature and authorized by Council; and II. intra-fund lending to be accomplished by allowing the reserve or reserve fund to go into a deficit position with a documented plan and establish target in a reasonable timeframe. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Fr

Resolved that resolution number CW-21-315 of the Committee of the Whole minutes of October 18, 2021 be lifted for separate consideration. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake and Mayor Jordan

Resolved that resolution CW-21-315 be amended as follows: Whereas members of Council are not considered an employee of the municipal corporation; and Whereas members of Council would not be considered as staff under the COVID19 Vaccination Status Administrative Directive; and Whereas Council Chambers is deemed a workplace; and Page 4 of 11 Council November 1, 2021 Whereas staff and all patrons’ health and safety must be protected in the workplace; and Whereas in-person meetings in the Council Chamber is deemed as working in a workplace and an indoor meeting space; and Whereas Council, Committee and public have the option to attend meetings virtually; Therefore be it resolved that members of Council provide proof of COVID19 Vaccination or negative antigen testing result, or equivalent, 86 hours prior to attend in-person meetings to the Clerk, until January 17, 2022. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, Kadwell and Mayor Jordan

Whereas members of Council are not considered an employee of the municipal corporation; and Whereas members of Council would not be considered as staff under the COVID19 Vaccination Status Administrative Directive; and Whereas Council Chambers is deemed a workplace; and Whereas staff and all patrons’ health and safety must be protected in the workplace; and Whereas in-person meetings in the Council Chamber is deemed as working in a workplace and an indoor meeting space; and Whereas Council, Committee and public have the option to attend meetings virtually; Therefore be it resolved that members of Council provide proof of COVID19 Vaccination to attend in-person meetings to the Clerk, and that Committee members and public be required to show proof of vaccination upon entry for in-person meetings as long as Public Health’s vaccination recommendations in public spaces remain in place. RECORDED VOTE requested by Mayor Jordan Page 5 of 11 Council November 1, 2021 Yes: Councillors Bothwell, Freake, Kadwell and Mayor Jordan No: Councillors Dunstall, Ritchie, Sharpe, and Vaine

Resolved that resolution number CW-21-323 of the Committee of the Whole minutes of October 18, 2021 be lifted for separate consideration. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, and Mayor Jordan

Resolved that resolution CW-21-323 be amended as follows: That section 4.1(c) include an exemption to businesses retailing bows; and That the yellow area be removed and replaced by the red prohibited zone. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Freake, and Mayor Jordan No: Councillors Kadwell, Ritchie, Sharpe, and Vaine

Resolved that resolution CW-21-323 be amended as follows: That Report BYL 21-09 Proposed Firearms and Bows Discharge By-law, dated October 4, 2021 be received; and That the draft Firearms and Bows Discharge By-law, attached as Appendix A, be forwarded to Council for consideration; and That the yellow areas on the north side of Main Street West between Casablanca Road and Oakes Road be replaced as a red area; and Page 6 of 11 Council November 1, 2021 That the areas south of Main Street West remain yellow. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Vaine, and Mayor Jordan No: Councillors Bothwell, Freake, and Sharpe

Resolved that the Committee of the Whole Minutes of October 18, as amended, Council Minutes of October 18, and Special Council Minutes of October 28, be approved. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, and Mayor Jordan

Resolved that Report FIN 21-30, Funding Agreements for Modernization Projects, dated November 1, 2021 be received; and That Council authorize the Treasurer to execute of the funding agreements for Modernization Projects; and That the draft By-law, attached as appendix A, be forwarded to Council for consideration.

Page 7 of 11 Council November 1, 2021 Resolved that Report FIN 21-31, Appointment of Auditors, dated November 1, 2021 be received; and That the firm Grant Thornton LLP Chartered Professional Accountants be appointed as the Town Auditor for a three-year term; and that Council approve the appointment by-law 21-81 for a three year term; and Approve the appointment by-law 21-81 for three years. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, and Mayor Jordan

Whereas section 7.7(7) of the Town's Procedural by-law where it is deemed necessary to not delay the consideration, a notice of motion may be considered immediately upon its introduction by a successful two- thirds (2/3) vote of the Members present. Therefore be it resolved that Council consider at the regular Council meeting of November 1, 2021 the Grimsby Beach Land Use Planning Study Open House motion. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Freake, and Mayor Jordan No: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine

Resolved that leave be given to introduce By-laws 21-81, as amended, and that same be read a first time. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, and Mayor Jordan

Resolved that leave be given to introduce By-laws 21-81, as amended, read a first time be now read a second and third time and finally passed Page 9 of 11 Council November 1, 2021 and that the Mayor and Town Clerk do sign and seal the same; and rule Council to contrary notwithstanding. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Freake, and Mayor Jordan

Resolved that leave be given to introduce By-laws 21-82 and that same be read a first time.

Resolved that leave be given to introduce By-laws 21-82 read a first time be now read a second and third time and finally passed and that the Mayor and Town Clerk do sign and seal the same; and rule Council to contrary notwithstanding.

Resolved that leave be given to introduce By-laws 21-83 and that same be read a first time.

Resolved that leave be given to introduce By-laws 21-83 read a first time be now read a second and third time and finally passed and that the Mayor and Town Clerk do sign and seal the same; and rule Council to contrary notwithstanding.