Committee of the Whole

Resolved that the February 6, 2023 Committee of the Whole agenda be approved.

Resolved that the Heritage Grimsby Advisory Committee Council Endorsement Package be approved.

Resolved that the Heritage Grimsby Advisory Committee meeting minutes of January 10, 2023 be received.

Resolved that the delegation from Kailie Pyott be received.

Resolved that the delegation from Kelly Campbell & Aaron Levo be received.

Resolved that the delegation from Kim Rossi be received.

Resolved that the delegation from Bob Friesen be received.

Resolved that the written delegation from Scouts Canada be received; and That the flag raising be endorsed.

Resolved that the written delegation from Community Support Services of Niagara be received; and That the flag raising be endorsed.

Resolved that the Committee of the Whole hereby approves the following items and that the consent items be approved on the recommendations as contained therein: DCS 23-02 Community Services Information Report - February 2023 DCS 23-03 Department of National Defense Lands Discussion DPW 23-01 Assumption of Municipal Services - Lakehouse Subdivision DPW 23-02 2022 Annual Drinking Water System Quality Report a) That Report DCS-23-02, Community Services Information Report – February 2023, dated February 6, 2023 be received for information. b) That report DCS-23-03, Department of National Defense Lands Discussion, dated February 6, 2023 be received. c) That report DPW-23-01, Assumption of Municipal Services, Lakehouse Subdivision, dated February 6, 2023 be received; and That the Director of Public Works be authorized to issue the Final Certificate of Completion of Services; and That the Mayor and Town Clerk be authorized to execute the necessary Assumption By-law. d) That report DPW-23-02, 2022, Annual Drinking Water System Quality Report, dated February 6, 2022, be received for information.

Resolved that report FIN-23-05, 2023 Tax Write-Offs, dated February 6, 2023 be received; and 2. That the total tax write-offs of $27,232.61 (as outlined in Appendix A) be approved.

Resolved that report FCR 23-01 be

Resolved that report FCR-23-01, Fire Dispatch Agreement Renewal, dated February 6, 2023 be received; and 2. That the Mayor and Town Clerk be authorized to execute an Agreement with the City of St. Catharines to extend the provision of Computer-Aided Fire Dispatch services to the Town of Grimsby to the end of 2037; and 3. That the Mayor and Town Clerk be authorized to execute an ancillary Supplemental Agreement with the City of St. Catharines to continue use of the Niagara Region P25 interoperable public safety grade voice radio system by the Town of Grimsby to the end of 2037.

Resolved that Report TC-23-02, Governance Structure Transition and Appointments to Standing Committees, dated February 6, 2023, be received; and 2. That the Committee of the Whole governance structure be dissolved so the Standing Committee structure can be implemented; and 3. That Mayor Jordan, Councillor Freake, Councillor Howe, and Councillor Vardy be appointed to the Corporate Services Committee; and 4. That Councillor Davoli, Councillor Baradziej, Councillor Charrois, and Councillor Vardy be appointed to the Finance Committee; and 5. That Councillor Howe, Councillor Korstanje, Councillor Davoli, and Councillor DiFlavio be appointed to the Public Works Committee; and 6. That Councillor Korstanje, Councillor Howe, Councillor DiFlavio, and Councillor Charrois be appointed to the Community Services Committee; and 7. That Mayor Jordan, Councillor Freake, and Councillor Baradziej be appointed to the Planning and Development Committee; and 8. That a Budget Committee of the Whole comprised of all Members of Council be established (or maintained); and 9. That the Procedural Bylaw s.5.1(3) be amended; and 10. That the establishment of the Standing Committee Governance Structure begin in April 2023.

Resolved that Report TC-23-03, Appointments to Boards and Advisory Committees, dated February 6, 2023, be received; and 2. That Council appointments be made to the following Boards and Committees: Mayor Jordan & Councillor Davoli be appointed to the Downtown Improvement Area Councillor Freake & Councillor Howe be appointed to the Grimsby Economic Development Advisory Committee Councillor Vardy & Councillor Charrois be appointed to the Active Grimsby Advisory Committee Councillor Vardy & Councillor Baradziej be appointed to the Grimsby Green Advisory Committee Mayor Jordan be recommended for appointment to the Niagara Power Inc. Hydro Board Councillor Freake & Councillor DiFlavio be recommended for appointment to the Grimsby Power Inc. Hydro Board Councillor Vardy be appointed to the West Lincoln Memorial Hospital Community Council; and 3. That the following Committees be established with their respective Council appointments: Councillor Freake & Councillor Baradziej be appointed to the Culture Advisory Committee Mayor Jordan be appointed to the Age Friendly Advisory Committee Mayor Jordan be appointed to the Mayor's Youth Advisory Committee; and 4. That the Simplified Meeting Procedures (as further described in Appendix B) be approved.

Resolved that report TC-23-04, Appointment of the Board of Directors for the Downtown Improvement Area, dated February 6, 2023, be received; and 2. That Council appoint the following members to the Board of Directors for Grimsby’s Downtown Improvement Area (DIA): - Mark Wood - Simon Duong - Lacey Horn - Chris Mindorff - Daniel Vandersteen - Kendra Wintels - Christine Kempf; and 3. That the Town Clerk make the necessary notifications.

Whereas in an effort to equally stabilize expenses and resources for fire services in both Grimsby & Lincoln, the Town of Grimsby and the Town of Lincoln began a Shared Fire Services Pilot Project on October 1st, 2021; and Whereas the Town of Grimsby has contributed ample financial investments toward fire services since the inception of the pilot program. Therefore be it resolved that the present shared Fire Chief for the Town of Grimsby present a brief report on the Governance, Cost Sharing, Capital Property, and Purchasing as noted in Phase 1 of the Shared Fire Services Pilot Project Report, CAO 21-10, up until January 16, 2023. The report shall separate sections by each municipality to allow Council to assess the contributions of both Grimsby and Lincoln in the shared services agreement; and That the report be presented for consideration at the February 21, 2023 Committee of the Whole Meeting.

Whereas the Town of Grimsby has undergone significant administrative change and employee recruitment in recent years; and Whereas Members of Council require knowledge of the corporate structure and size for budgetary consideration. Therefore be it resolved that the Acting CAO is directed to provide information on the corporate structure including number of staff and categorized by employment status (full time, temporary, volunteers, etc.); and That the report be presented for consideration at the February 21, 2023 Committee of the Whole Meeting.

Resolved that report DCS-23-01, Peach King Centre Expansion and Renovation – Project Update and Funding Approval, be received for information; and 2. That Council approve in principal the Peach King Centre Expansion and Renovation Capital Project budget to a total of $31,068,375 utilizing the funding strategy provided within this report and that the budget impacts be

Whereas the Town of Grimsby has recognized the need for additional parkland, open green spaces, and environmental conservation; and Whereas many residents of Grimsby have expressed their desire to improve and extend our waterfront trail and add parkland; and Whereas the Department of National Defense (hereinafter: DND) rifle range currently sits on Winston Rd between a conservation area, a bird sanctuary, and an adjacent public beach, and is an ideal location to accommodate the above needs and desires; Therefore be it resolved that Town staff open discussions with the DND about their plans for the future of this site on record to the DND and Niagara West MP Dean Allison

Resolved that report PA-23-02, A46-22 – 57 Gage Street – Minor Variance Application, Town Representation at the Ontario Land Tribunal, dated February 6, 2023 be received; and 2. Council instruct the Town’s legal counsel to reach a settlement with the appellant accepting the Planning Staff recommendation contained within the report regarding Minor Variance Application A46-22 for 57 Gage Street and present such settlement to the Ontario Land Tribunal.

Resolved that the following correspondence be received:  Niagara Region - Approval of the Niagara Official Plan  Town of Fort Erie - Freshwater Health Campaign  Niagara Region - December 2022 NRT OnDemand Metrics  Niagara Region - 2023 Water and Wastewater Operating Budget  Niagara Region - 2023 Waste Management Services Operating Budget  DIA - Voting Report