Special Council

Resolved that leave be given to introduce By-law 22-29 read a first time be now read a second and third time and finally passed and that Mayor and Town Clerk do sign and seal the same; and rule Council to contrary notwithstanding.

Resolved that the agenda for the April 25, 2022 Special Council meeting be approved.

Resolved that Council file a complaint with the Integrity Commissioner to investigate the relationship between Council and the lawyers pertaining to the conflict of interest. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, Vardy, and Mayor Jordan

Resolved that staff be directed to file a complaint with the law society of Ontario concerning the conduct of the lawyer mentioned in the Ombudsman report. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, Vardy, and Mayor Jordan

Resolved that staff be directed to review and provide recommendations on the Council - staff partnership relationship policy to strengthen it and provide initial and periodic training. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Freake, Kadwell, Ritchie, Sharpe, Vaine, Vardy, and Mayor Jordan No:

Whereas, the April 6, 2022 Ombudsman’s report on the termination of the Director of Finance/Treasurer and signing authorities states: “As a result of these staffing changes, the CAO directed two municipal staff members to visit the Town’s bank to add themselves as signing authorities so that the Town could continue to transact its affairs. While this change would normally require that council pass a by-law granting them signing authority, this had not occurred. We have been advised by Page 3 of 6 Council April 25, 2022 the CAO (but not confirmed with the bank in question due to privacy restrictions) that as a workaround in exceptional circumstances, and in order to be able to sign off on cheques as the next day was staff pay day, the bank allowed the Town Clerk and the most-senior Manager in the Finance department to have signing authority until a resolution could be passed at the next council meeting.”; and Whereas, the April 22, 2021 legal review of banking signing authorities by John Mascarin, counsel for the Town, states: “We also note that on March 30, 2021, the Town was left without three of its authorized banking signing officers. In order to transact business and to ensure that the Town was not put at risk with respect to its operational banking requirements, the Town Clerk and the Manager of Procurement executed certain banking documents. These actions should by ratified by Council to ensure that there is no issue as to whether the Town had authority to take such act

Resolved that leave be given to introduce By-law 22-28 and that the same be read a first time.

Resolved that leave be given to introduce By-law 22-28 read a first time be now read a second and third time and finally passed and that Mayor and Town Clerk do sign and seal the same; and rule Council to contrary notwithstanding.

Resolved that Council meet in closed session under sections 239(2)(b) personal matters about an identifiable individual, including municipal or local board employees, and section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, specifically regarding: • Personal matters arising from the office of the Ontario Ombudsman report and Legal Update

Resolved that confidential Report TC 22-09 be received; and That staff and legal proceed with the direction provided therein. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, Sharpe, and Vaine No: Councillors Bothwell, Freake, Vardy, and Mayor Jordan Page 6 of 6 Council April 25, 2022

Resolved that leave be given to introduce By-law 22-29 and that the same be read a first time.