Finance Committee

Resolved that the agenda for the March 27, 2025, Finance Committee meeting be approved.

Resolved that the following minutes be received:  Finance Committee - February 27, 2025  Grimsby Economic Development Advisory Committee - March 6, 2025

Resolved that the Finance Committee hereby approves the following items and that the consent items be approved on the recommendations as contained therein: FIN-25-17 That report FIN-25-17, 2024 Annual Building Permit Fee Report, dated March 27, 2025 be received for information; and 1. That the 2024 Annual Building Permit Fee Report be made publicly available on the Town’s website and upon request in accordance with the Building Code Act. FIN-25-22 That report FIN-25-22, Rescue Decon Washer Project – Budget Amendment, dated March 27, 2025 be received; and 1. That Finance Committee recommend Council approve the budget amendment of $8,540 funded from the Fire Equipment Replacement Reserve. FIN-25-24 That report FIN-25-24, Peach King Centre Expansion Cost Update - March 2025, dated March 27, 2025 be received.

Resolved that report FIN-25-18, 2024 Statement of Remuneration and Expenses for Members of Council and Council Appointments to Boards, dated March 27, 2025, be received for information.

Resolved that the Finance Committee request Council to direct staff to summarize the Town of Grimsby's investment fees for purchase and fees for management for 2024, how they are calculated, and present that at the next Finance Committee meeting.

Resolved that report FIN 25-19, 2024 Portfolio Investments, dated March 27, 2025, be received for information.

Resolved that report FIN 25-20, 2025 International Plowing Match and Rural Expo Sponsorship, dated March 27, 2025, be received; and 1. That the Finance Committee recommends Council approve a budget amendment of $15,000 to support the 2025 International Plowing Match and Rural Expo; and 2. That the Finance Committee recommends the budget amendment of $15,000 be funded from the Levy Program Contingency & Stabilization Reserve.

Resolve that report FIN-25-23, Drone and Station 2 IT Upgrade – Budget Amendment dated March 27, 2025, be received; and 1. That the Finance Committee recommends Council approve the budget amendment of $50,000 for the Drone and Station 2 IT Upgrade projects to be funded from the Fire Equipment Replacement Reserve; and 2. That the Finance Committee recommends Council approve the budget amendment of $14,000 for the Drone Purchase to be funded from the Fire Equipment Replacement Reserve; and 3. That the Finance Committee recommends Council approve the advancement of Phase 2 of Project #02-220029-Station 2 IT Upgrades Project, requiring a budget amendment of $18,000 from 2026 to 2025 to be funded from the Fire Equipment Replacement Reserve.

Resolved that report FIN-25-25, Procurement By-law Update, dated March 27, 2025 be received; and 1. That the Finance Committee recommends Council approve the updated Procurement By-law, attached as Appendix A.

Resolved that report FIN-25-26, 2024 Year-End Results and Reserve Transfers, dated March 27, 2025, be received; and 1. That the Finance Committee recommends the 2024 surplus (deficit) listed below be transferred to (from) reserves as outlined in Appendix C:  $530,263 in Operational Levy  ($2,267,384) in wastewater  $181,620 in water  $1,943 in Grimsby Downtown Business Improvement Area; and 2. That the Finance Committee recommends $100,000 of the year-end surplus be approved as a budget amendment to fund the 2025/2026 Grimsby Community Development Grant Program.