Council Meeting

Resolved that the September 9, 2024 Council meeting agenda be approved.

Resolved that the delegation from Ron Murre be received; and 1. That the 2025 International Plowing Match in West Niagara be endorsed.

Resolved that the Council Endorsement Packages for the Grimsby Economic Development Advisory Committee meeting of July 4, 2024, and Age Friendly Advisory Committee meeting of August 20, 2024, be approved.

Resolved that the following Board minutes be received:  Grimsby Economic Development Advisory Committee - July 4, 2024  Age Friendly Advisory Committee - August 20, 2024  Committee of Adjustment - August 20, 2024

Resolved that Council go into Closed Session at the next Council meeting to discuss Committee conduct and identifiable individuals.

Resolved that report TC-24-09, Governance Review, dated September 9, 2024 be received; and 1. That Council continue with the current Standing Committee model of governance; and 2. That the amendments to the Committee Terms of References, including the dissolution of the Culture Advisory Committee, be approved as presented; and 3. That the Town Clerk be delegated the authority to implement changes to all related processes, procedures, policies, and Terms of Reference, as required to implement Council’s decisions further to the approval of this report.

Resolved that report TC-24-10 be

Resolved that the Social Media section of the Consolidated Code of Conduct be reverted back to the original and the Legal Fees section be removed. Yes (3): Councillor Charrois, Councillor Korstanje, and Councillor DiFlavio No (5): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Howe, and Councillor Baradziej

Resolved that the amendments to By-law 20-74 (Consolidated Code of Conduct) be approved as presented. Yes (5): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Vardy, and Councillor Baradziej No (4): Councillor Howe, Councillor Charrois, Councillor Korstanje, and Councillor DiFlavio

Resolved that all Advisory Committees be recorded moving forward. Yes (2): Councillor Charrois, and Councillor Korstanje No (7): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Howe, Councillor Vardy, Councillor Baradziej, and Councillor DiFlavio

Resolved that recorded votes be permitted during Advisory and Standing Committee meetings if requested.

Resolved that Section 7.3(2) of the revised Procedural By-law be removed. Yes (3): Councillor Charrois, Councillor Korstanje, and Councillor DiFlavio No (6): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Howe, Councillor Vardy, and Councillor Baradziej

Resolved that report TC-24-10, Mid-Term Procedure Review, dated September 9, 2024 be received; and 1. That the amendments to By-law 20-65 (Consolidated Procedure By-law) be approved as presented; and 2. That the Audio and Video Recording of Closed Session Policy be approved as presented; and 3. That the Simplified Meeting Procedures for Advisory Committees be rescinded; and 4. That the Town Clerk be delegated the authority to implement changes to all related processes, procedures, and policies, as required, to implement Council’s decisions further to the approval of this report. Yes (7): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Howe, Councillor Vardy, Councillor Baradziej, and Councillor DiFlavio No (2): Councillor Charrois, and Councillor Korstanje

Resolved that report TC-24-11, 2025 Council and Committee Meeting Schedule, dated September 9, 2024 be received; and 1. That the 2025 Council and Committee Meeting Schedule be approved as presented.

Whereas Section 239 (2)(c) of the Ontario Municipal Act states, “(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (c) a proposed or pending acquisition or disposition of land by the municipality or local board;” and Whereas Section 239(2)(k) of the Ontario Municipal Act states, “(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Resolved that the memorandums from the Clerk and the Integrity Commissioner be received.

Whereas Council has made investments in facilitating events within the Town of Grimsby, with the aim of enhancing community spirit, quality of life for residents and fostering a vibrant local economy; and Whereas the creation of a dedicated events task force committee could provide focused attention and expertise to the planning and execution of Town events, and a proactive approach to planning multiple events, while also leveraging community volunteers, and public private partnerships. Therefore be it resolved that Staff prepare a report outlining the feasibility and resource implications of establishing an events task force committee in 2025 to oversee the planning and execution of Town events, including but not limited to a Canada Day long weekend festival. Be it further resolved that Staff (or the newly established committee) develop a yearly Grimsby events schedule, outlining potential competing events outside or inside Grimsby, timelines needed to plan, venue or park restraints, and resource requirements.

Resolved that Council receive and endorse the correspondence from the City of Quinte West regarding the Canada Community Building Fund.

Resolved that the following correspondence be received:  Niagara Escarpment Commission - Letter to Municipalities re: Short Term Accommodations  Town of Fort Erie - Support Family Physicians

Whereas Rail Safety Week is to be held across Canada from September 23 to 29, 2024; and Whereas 229 railway crossing and trespassing incidents occurred in Canada in 2023; resulting in 66 avoidable fatalities and 39 avoidable serious injuries; and Whereas educating and informing the public about rail safety (reminding the public that railway rights-of-way are private property, enhancing public awareness of the dangers associated with highway rail grade crossings, ensuring pedestrians and motorists are looking and listening while near railways, and obeying established traffic laws) will reduce the number of avoidable fatalities and injuries cause by incidents involving trains and citizens; and Whereas Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness; and Whereas CN and Operation Lifesaver have requested City Council adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality. Therefore be it resolved that the Council of the Town of Grimsby supports National Rail Safety Week to be held from September 23 to 29, 2024.

Whereas over 100,000 poor and/or orphaned children were taken from all areas of the UK to Canada between 1869 and 1940 and used as farm labour and domestic servants in Canadian households. These children became known as British Home Children (BHC); and Whereas there are an estimated four million BHC descendants living in Canada today, many of whom were settled in Halton and the surrounding areas; and Whereas this year marks the 154th anniversary of the first party of BHC to arrive on Canadian shores and cities across Canada. Therefore I, Mayor Jeff Jordan, do hereby proclaim September 28, 2024 as British Home Child Day.

Whereas October 1st is Canada’s National Seniors’ Day and the UN International Day of Older Persons. It is a day to recognize the accomplishments and contributions of seniors; and Whereas Seniors for Climate is a nationwide mobilization calling for urgent action to address the climate crisis and support a livable future for our children and grandchildren; and Whereas we are witnessing the degradation of the natural environment, loss of biodiversity, deadly heat waves, wildfires, floods, and destructive storms; and Whereas we must reduce carbon emission for a livable future and work towards a transition to renewable energy; and Whereas the Town of Grimsby recognizes the importance of widespread support for Seniors for Climate and its goals. Therefore I, Mayor Jeff Jordan, hereby proclaim October 1, 2024 as Seniors for Climate Day.

Resolved that leave be given to introduce By-laws 24-62 to 24-64 inclusive, and that the same be read a first time, considered, and passed.

Resolved that Council meet in closed session under:  Section 239(2)(e) of the Municipal Act, where a closed meeting is held if the subject matter being considered is litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and  Section 239(2)(c) of the Municipal Act, where a closed meeting is held if the subject matter being considered is a proposed or pending acquisition or disposition of land by the municipality or local board.

Resolved that report PA-24-27, A23-24 – 256 Mountain Road – Minor Variance Application Town Representation at the Ontario Land Tribunal, dated August 29, 2024 be received; and 1. That Council instruct the Town’s legal counsel to reach a settlement with the appellant accepting the Planning staff recommendation contained within the Planning staff report regarding Minor Variance Application A23- 24 and present such settlement to the Ontario Land Tribunal. Yes (6): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Charrois, Councillor Baradziej, and Councillor DiFlavio No (2): Councillor Vardy, and Councillor Korstanje

Resolved that report PA 24-28, 26OP-16-2303 & 26Z-16-2303, 540-544 North Service Road – Town Representation at the Ontario Land Tribunal, dated September 9, 2024 be received; and 1. That Council instruct the Town’s legal counsel to defend the Town’s decision at the OLT hearing. Yes (8): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Vardy, Councillor Charrois, Councillor Korstanje, Councillor Baradziej, and Councillor DiFlavio

Resolved that report PA-24-29, A22-24, 30 Viking Drive – Minor Variance Application Town Representation at the Ontario Land Tribunal, dated September 9, 2024 be received; and 1. That Council instruct the Town’s legal counsel to reach a settlement with the appellant accepting the Planning staff recommendation contained within the Planning staff report regarding Minor Variance Application A22- 24 and present such settlement to the Ontario Land Tribunal. Yes (5): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Baradziej, and Councillor DiFlavio No (3): Councillor Vardy, Councillor Charrois, and Councillor Korstanje

Resolved that the direction provided in closed session regarding the proposed acquisition or disposition of land be approved. Yes (6): Mayor Jordan, Councillor Davoli, Councillor Freake, Councillor Vardy, Councillor Korstanje, and Councillor Baradziej No (2): Councillor Charrois, and Councillor DiFlavio