Committee of the Whole

Resolved that the Committee of the Whole hereby approves the following items and that the various consent items be approved on the recommendation as contained therein:  Report TC21-09 Integrity Commissioner Cost for IC-13188-0321  Report BYL 21-10 9 Windward Drive - Sign By-law Variance a) That Report TC 21-09, Integrity Commissioner Cost for IC-13188-0321 dated October 18, 2021 be received. b) That Report BYL 21-10 9 Windward Drive – Sign By-law Variance dated October 18, 2021 be received; and That 9 Windward Drive be granted a Sign By-law variance in order to permit 2 ground signs to be erected taller than 3 metres (9’10”), and within 30 metres (100’) of another ground sign or pole sign.

Resolved that the agenda for the Committee of the Whole meeting of October 18, 2021 be approved, as amended.

Resolved that the Grimsby Museum Board meeting minutes of October 6, 2021 be received.

Resolved that the Joint Accessibility Advisory Committee Update be received.

Resolved that Report PA 21-42 regarding site plan application 26SP-16- 2103 for 21 and 23 Main Street East and 6 Doran Avenue, dated October 14, 2021 be received and that the site plan application be approved; That the applicant satisfy the technical requirements of the Region of Niagara and the Town of Grimsby to the satisfaction of the Director of Planning, Building and By-law including pre-servicing; That the applicant enter into a Site Plan Agreement with the Town and any other agreements as are specified in the Master Settlement Agreement dated October, 2020; Page 3 of 11 Committee of the Whole October 18, 2021 That the Mayor and Clerk be authorized to sign any agreement(s) associated with the implementation of this approval. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Freake, Kadwell, Ritchie, Sharpe, Vardy, and Mayor Jordan No:

Resolved that the Committee of the Whole hereby approves the following items and that the various consent items be approved on the recommendation as contained therein: • Report TC21-09 Integrity Commissioner Cost for IC-13188-0321 • Report BYL 21-10 9 Windward Drive - Sign By-law Variance a) That Report TC 21-09, Integrity Commissioner Cost for IC-13188- 0321 dated October 18, 2021 be received. b) That Report BYL 21-10 9 Windward Drive – Sign By-law Variance dated October 18, 2021 be received; and Page 4 of 11 Committee of the Whole October 18, 2021 That 9 Windward Drive be granted a Sign By-law variance in order to permit 2 ground signs to be erected taller than 3 metres (9’10”), and within 30 metres (100’) of another ground sign or pole sign.

Resolved that Report TC21-07 Joint Accessibility Advisory Committee – Continued Participation and Contract Renewal dated October 18, 2021 be received, as amended; and That the Town of Grimsby continue to participate as a member of the Joint Accessibility Advisory Committee at an annual cost of $10,000 and the funds be considered as part of the 2022 and 2023 budget; and That the Town Clerk and Mayor be authorized to sign the two year contract with The Herrington Group Ltd. for Joint Accessibility Services.

Resolved that Report TC 21-08 Municipally Significant Event – The Spirts Festival dated October 18, 2021 be received; and That Council deem The Spirits Festival, being held at 324 Thirty Road on October 29th and 30th as municipally significant; and That the applicant be provided a copy of the resolution, with conditions for their application to the Alcohol and Gaming Commission of Ontario for a Special Occasions Permit. RECORDED VOTE requested by Mayor Jordan Page 5 of 11 Committee of the Whole October 18, 2021 Yes: Councillors Bothwell, Dunstall, Freake, Kadwell, Ritchie, Sharpe, Vardy, and Mayor Jordan No:

Resolved that Report FIN 21-27, Reserve Strategy & Policy, dated October 18, 2021 be received; and That the existing reserve and reserve funds be rationalized into the updated reserve and reserve funds as outlined in Appendix A, subject to recommendation #5 related to the library related reserves; and That the purpose and target for each remaining reserve and reserve fund as outlined in Appendix B be approved, subject to recommendation #5 related to the library related reserves; and That the draft Reserve and Reserve Fund Policy as outlined in Appendix C be approved; and That Council endorse recommendations within Appendix A and B as they relate to the library reserves and that staff be directed to seek approval from the Grimsby Public Library Board; and That staff be directed to prepare the necessary By-laws to implement the reserve and reserve fund direction in this report and repeal any historical By-laws and directions RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Kadwell, Ritchie, and Sharpe No: Councillors Bothwell, Freake, Vardy, and Mayor Jordan

Whereas members of Council are not considered an employee of the municipal corporation; and Whereas members of Council would not be considered as staff under the COVID19 Vaccination Status Administrative Directive; and Whereas Council Chambers is deemed a workplace; and Whereas staff and all patrons’ health and safety must be protected in the workplace; and Whereas in-person meetings in the Council Chamber is deemed as working in a workplace and an indoor meeting space; and Whereas Council, Committee and public have the option to attend meetings virtually; Therefore be it resolved that members of Council provide proof of COVID19 Vaccination to attend in-person meetings to the Clerk, and that Committee members and public be required to show proof of vaccination upon entry for in-person meetings as long as Public Health’s vaccination recommendations in public spaces remain in place. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Freake, Kadwell, Vardy, and Mayor Jordan No: Councillors Ritchie and Sharpe

Resolved that the question be called in regards to the COVID-19 Vaccination motion RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Dunstall, Freake, Kadwell, Vardy, and Mayor Jordan Page 7 of 11 Committee of the Whole October 18, 2021 No: Councillors Ritchie and Sharpe

Resolved that Council direct the CAO to bring a draft policy, based on comments provided, for approval of Council. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Dunstall, Freake, Ritchie, Sharpe and Vardy No: Councillors Bothwell, Kadwell, Mayor Jordan

Resolved that Report DRS21-25 Parks, Recreation and Culture Information Report – October 2021 dated October 18, 2021 be received for information.

Resolved that Report DRS 21-26 dated October 18th be received; and That a parade and its related road closures along Livingston Avenue and Main St. West on December 4th, 2021 be approved or recommended for approval to the Niagara Region as required.

Page 8 of 11 Committee of the Whole October 18, 2021 Resolved that Report DRS 21-24, Grimsby 2022 Centennial Celebrations, dated October 18th, 2021 be received for information; and That Council endorse the Grimsby 2022 Celebrations Project plan, and authorize staff to proceed with the planning of the project as outlined in this report for the 2022 budget year.

Resolved that Report DPW21-25 Proposed Street Name Change - Sobie Road to Sobye Road dated October 18, 2021 be received; and That affected residents be informed of the proposed street name change; and That a By-law be passed changing the name of Sobie Road to Sobye Road and that said By-law be registered with the Land Registry Office and communicated to the affected property owners and the appropriate agencies upon its passing; and That the date that the By-law will come into force be aligned with the completion of the address realignment project being

Resolved that Report BYL 21-09 Proposed Firearms and Bows Discharge By-law, dated October 4, 2021 be received; and That the yellow area (Permitted Bow & Prohibited Firearm Area) be removed and replaced as a red area (Prohibited Bow & Firearm Area); and That the draft Firearms and Bows Discharge By-law, attached as Appendix A, as amended, be forwarded to Council for consideration. RECORDED VOTE requested by Mayor Jordan Yes: Councillors Bothwell, Freake, Vardy, and Mayor Jordan No: Councillors Dunstall, Kadwell, Ritchie and Sharpe

Resolved that Report BYL 21-09 Proposed Firearms and Bows Discharge By-law, dated October 4, 2021 be received; and That the draft Firearms and Bows Discharge By-law, attached as Appendix A, be forwarded to Council for consideration. Yes: Councillors Dunstall, Kadwell, Ritchie and Sharpe No: Councillors Bothwell, Freake, Vardy, and Mayor Jordan

Resolved that Council declare Sunday October 24th as World Polio Day and endorse the flag raising request.

Resolved that the following correspondence items be received: • City of Niagara Falls Resolution - Request for School Board PA Day • NPCA Board of Directors Meeting Highlights – September 17th, 2021 • NRT OnDemand Metrics - Grimsby