Administration Finance Committee

Resolved that the delegation of Diane Chase, POA Collections Supervisor with the Region of Niagara with reference to adding outstanding Provincial Offences Act fines to the tax roll be received, Page 2 of 6 Administration & Finance Committee September 9, 2013 and that the Mayor and Town Clerk be authorized to sign the transfer agreement between the Region of Niagara and the Town of Grimsby, and further, that the Administration & Finance fee for POA fines be set at $50.00.

Resolved the Report TM-13-05 dated August 16, 2013 regarding ACBM Investigation for Grimsby Facilities be received by Town Council for review and information.

Resolved that Report TM-13-06 dated August 16, 2013 regarding Approval of Facility Emergency Preparedness and Response Plans for Town of Grimsby Facilities be received by Town Council for review and the following recommendations be approved: 1. That Council approve the procedures contained in the new Facility Emergency Preparedness and Response Plan (CO-GEN- OHS-MAN-027-001) manual; and Page 3 of 6 Administration & Finance Committee September 9, 2013 2. That the Town Manager be authorized to execute the above procedures on behalf of Council.

Resolved that Report TM 13-07 dated August 16, 2013 regarding Approval of Updated Fire Safety Plans for Town of Grimsby Facilities be received by Town Council for review and the following recommendations be approved: That Council endorses the documentation contained in the following Fire Safety Plans: Facility Name Reference Number Date Town Hall CO-GEN-FSP-MAN-003-001 August 2013 Peach King Centre CO-GEN-FSP-MAN-004-001 August 2013 Operations Centre CO-GEN-FSP-MAN-005-001 August 2013 Fire Station 1 CO-GEN-FSP-MAN-005-001 August 2013 Library & Art Gallery CO-GEN-FSP-MAN-007-001 August 2013 Museum CO-GEN-FSP-MAN-008-001 August 2013 Lions Pool CO-GEN-FSP-MAN-009-001 August 2013 Seniors Centre CO-GEN-FSP-MAN-010-001 August 2013 Calder Community Centre CO-GEN-FSP-MAN-012-001 August 2013 Always Community Centre CO-GEN-FSP-MAN-013-001 August 2013 Elizabeth Street Pumphouse CO-GEN-FSP-MAN-014-001 August 2013 Grand Avenue Hall CO-GEN-FSP-MAN-015-001 August 2013 Carnegie Building CO-GEN-FSP-MAN-016-001 August 2013 Oakes Road Soccer Building CO-GEN-FSP-MAN-017-001 August 2013 Oakes Road Baseball Building CO-GEN-FSP-MAN-018-001 August 2013 Tennis Building CO-GEN-FSP-MAN-019-001 August 2013 Lakeside Drive Conservation CO-GEN-FSP-MAN-020-001 August 2013 Building That the Town Manager be authorized to execute the documents contained within the abovementioned Fire Safety Plans and submit them to the Chief Fire Official for approval.

Resolved that Report FIN 13-23 dated July 18, 2013 with reference to the 2012 Analysis of Portfolio Investments be received.

Resolved that Report FIN 13-24 dated July 18, 2013 regarding the 2012 Development Charges Statement of Continuity be received.

Resolved that Report FIN 13-25 dated September 5, 2013 regarding LAS Electricity and Natural Gas Procurement Services be received; and, That a by-law be prepared authorizing the Treasurer to enter into an agreement regarding the bulk purchase of electricity between the Town of Grimsby and Local Authority Services; and That a by-law be prepared authorizing the Treasurer to enter into an agreement regarding the bulk purchase of natural gas between the Town of Grimsby and Local Authority Services.

Resolved that Report TM-13-08 dated September 4, 2013 regarding Page 5 of 6 Administration & Finance Committee September 9, 2013 a Town of Grimsby Policy for Protecting Vulnerable Populations be received and adopted.

Resolved that Report TM-13-09 dated September 4, 2013 regarding Computer Upgrades be received; and, 1. That Staff be authorized to proceed with the replacement of approximately 39 Desktop/Laptop computers at an estimated cost of $32,850, to be funded from the 2013 Department budgets and Contingency Reserve; and 2. That the Town enter into a three (3) year Enterprise Agreement with COMPUGEN for Microsoft Software licensing at a 3 year cost of $103,689.36, outlined as Option 2 (Revised).

Resolved the Report TC-13-13 dated August 29, 2013 be received and that By-law 10-62, a By-law to appoint a Deputy Clerk, be rescinded.

Resolved that the memorandum directed to the Administration & Finance Committee members, prepared by Town Manager Keith Vogl with reference to Employee Recognition, be received.

Resolved that the correspondence from CEO Doug Curtiss, Grimsby Power Inc., dated August 19, 2013 with reference to Proposed Rates effective January 1, 2014, be received.